Once you have initially deployed CRM, your CRM journey has only just begun. Your CRM solution will grow and evolve as your business grows and evolves – as all successful businesses do.
A good CRM administrator may be the difference between CRM success and CRM failure. Helping this to happen is a key part of the role of your CRM Administrator.
Your CRM Administrator is more than a typical technical administrator of the software. Your CRM Administrator is your champion for the entire CRM solution as shown in the opening image. They do not need to be an internal person, but they do need to be dedicated to your business and to your CRM success. They must not be with only you today, while searching for their next opportunity.
Organisations who do not have that champion, that person who is looking for how your CRM can further help your business grow, tend to suffer in three main ways:
Your CRM administrator should deliver three services to your organisation:
There are many people who may make a great CRM administrator or CRM champion. There are also some people who are not cut out to be your champion, and I'll comment on these first.
Probably the biggest no-no, as someone for the role of a CRM champion, is someone who is not committed to your CRM success, someone who only sees the role as a job, for now. A revolving door will not make a good champion because the champion needs to understand:
This understanding will not happen overnight.
Another no-no is someone who is very technically focussed. Surprisingly to many people, just handing CRM over to IT, once it is live, is usually not very successful. The understanding of your business is critically important, and if this understanding is missing in your prospective champion, you will have problems. Your champion needs to be able to get to the 'why' of any proposed changes and the questions coming from users.
The ideal person is someone who is, or was a CRM user and who has been involved in the CRM usage or deployment for some time. This person is likely to have empathy with the other users. Other useful skills are the ability to communicate with all of your users, and the knack of staying organised.
The role of CRM champion is not likely to be full time. If you are a smaller organisation, or you only have a few CRM users, or your CRM is mature and stable, so it does not need a lot of ongoing tweaks and changes, you will only require a few hours per week. If your CRM is still evolving, or you have more users, more time will be required. However, your champion could easily be someone from outside your organisation, someone who gives you the support and is able to understand your business. There may even be advantages in using an external CRM expert, because they will bring the expertise garnered from working on a range of other projects.
Personally, I am not in favour of a CRM that is constantly changing. I feel that changes should be bundled and deployed in a controlled way, combined with some education, so users are not greeted with a changed environment, and just left to 'get on with it'.
If you are using Microsoft CRM, and you already have a CRM Administrator, Opsis can help you in a number of ways:
If you are using Microsoft CRM, and you do not already have a CRM Administrator, we also have some great additional resources for you:
As well as the above, we can deliver a range technical services in addition to those that your CRM Administrator is happy and has time to deliver, to help with peaks in demand.
In conclusion, I do believe that all organisations using any CRM solution do need a CRM Administrator. However, this role can be filled in a range of ways, and not necessarily internally, or by increasing headcount.
Also if you'd just like to chat about Microsoft Dynamics CRM, please feel free to reach out to us on 02 8212 3480.
Opsis is an expert Microsoft Dynamics 365 CRM consulting company. We are not an IT company, nor a management consultancy, although we often work with both of these. Our focus is wholly CRM success, with Microsoft Dynamics 365. We are based in Sydney, NSW, with clients in Sydney, Canberra, Melbourne, Brisbane and across Australia. Our range of Microsoft Dynamics 365 services include CRM strategy, CRM scoping, Dynamics 365 implementation, technical support and Dynamics 365 training.